West Hartford Libraries - Meeting Rooms

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Library Meeting Rooms

The primary use of the library's meeting rooms is to provide appropriate space for programs and functions that are organized or presented by the West Hartford Public Library. However, as a community service, and at the sole discretion and timing of the library, meeting rooms may be used at no charge by town departments and by verified non-profit, West Hartford-based organizations.

Pictured below are two meeting rooms at the Noah Webster (Main) Library, 20 S. Main Street.

Library Meeting Room, Lower Level
Noah Webster Library
Capacity: 90 seated, without tables.
Tables are available; hanging screen.

Library Board Room, Mezzanine Level
Noah Webster Library
Capacity: 25 seated, without tables.

REQUESTING A ROOM
Before requesting a room, please read the library's entire policy for General Use of Library Meeting Rooms (pdf).

• STEP ONE
To check room availability online, please have ready:
a) Your West Hartford Public Library card number
b) Your organizations's 501(c)(3) non-profit tax exemption number. If a 501(c)(3) number is not available, then a full membership list (with addresses and phone numbers) must be sent to the library at 20 S. Main Street. By-laws may also be requested. This information will be used to determine non-profit status, and to verify that West Hartford residency requirements are met.

Next, see the Room Availability Calendar and hold your room. Questions about filling out the online form can be answered by calling the library on weekdays: 860-561-6979.

•STEP TWO
Wait for notification. Within three business days you will receive email notification stating whether your application was approved. If you do not receive this notification, or if you do not have an email account, please call the library after three business days to verify that your room use application has been processed: 860-561-6979.

NOTE: Library meeting rooms are to be used "as is," meaning that the library cannot be responsible for setting up, rearranging, or taking down furniture for groups using the rooms. Each group should allow enough time to set up and take down all furniture. The library does not provide any equipment, such as microphones, projectors, CD players, coffee pots, easels, markers, pads, etc.

There is also a meeting room at the Faxon Branch Library, 1073 New Britain Avenue, in the Elmwood section of West Hartford. This room can seat up to 60 people, but has limited availability. For information, please call the Faxon Library directly at: 860-561-8200.