Workspaces at NWL

Make a reservation to use a Study Space (Study Pod or Study Room) using the guidelines set forth below. Please wait until your reservation begins to enter the space and remain conscious of the time. If you have any questions during your visit, you may refer to staff at the Reference Desk.

1. Individuals may reserve a Study Space by booking online here, visiting the reference desk, or calling 860.561.6990.
2. Individuals can only have one reservation scheduled at a time.
3. Our Study Spaces are available during library hours of operation only.
4. Individuals must reserve a Study Space before using it. Advance or walk-in reservations are acceptable.
5. Reservations cannot be made more than 14 days in advance.
6. Study Spaces are available in fifteen-minute intervals on a first-come, first-served basis.
7. Study Spaces will be held for 30 minutes, after which point the Library will make the space available to others if you are not present. If you are going to be more than 30 minutes late and would like to keep your reservation, please call 860.561.6990.
8. Study Spaces may not be reserved for more than two hours a day. However, if the room is available upon completion of your reservation and you'd like to stay longer, you may request additional time by visiting the Reference Desk.
9. Groups may not obtain additional reservations by having different members of the group make a reservation for the same or similar groups.
10. Unwanted reservations must be canceled as early as possible. Three cancellations or no-shows within a calendar year will result in the forfeiture of Study Space privileges.
11. Patrons are expected to leave Study Spaces upon completion of their reservation.

1. Patrons must adhere to our Patron Rules of Conduct policy.
2. Capacity is limited to 6 people.
3. Patrons must be at least 13 years of age to reserve the Study Space.
4. Individuals under the age of 13 must be accompanied by a person at least 18  years of age.
5. Responsibility for the Study Space lies with the patron who reserves the room.
6. Please close the door to avoid disturbing others. Although the Study Spaces allow for talking and collaborative work, they are not 100% soundproof. Please keep conversations at a respectful volume. Use of the Study Spaces for activities which require complete privacy is discouraged, including depositions and other legal activities.
7. Furniture may not be brought into or removed without approval from library staff.
8. The shades in the Study Room must remain open during your visit.
9. Signs and decorations may not be taped or stapled to walls, doors or glass windows. Use of glue, paint, glitter, and other craft supplies is prohibited.
10. Patrons who use the Study Space are expected to leave the room clean and in its original condition. No food or drink other than water in a covered container.
11. The Study Space doors do not lock. Personal belongings should not be left unattended. The Library is not responsible for lost, damaged, or stolen items.
12. Failure to abide by the procedures and rules established here will result in suspension or termination of an individual’s Study Space privileges.

1. Meeting Rooms are available at the sole discretion and timing of the library. Please note that the primary use of meeting rooms is to provide appropriate space for programs and functions that are organized or presented by the West Hartford Public Library.
2. Only West Hartford-based, non-profit organizations and town departments may apply.
3. Those requesting to use a meeting room must present a valid West Hartford Public Library card.
4. Groups may reserve a Meeting Room by booking online here.
5. Our Meeting Rooms are available during library hours of operation only.
6. Seven days notice is required to reserve any library meeting room, though more notice is always preferred.
7. Reservations cannot be made more than two months in advance.
8. Meeting Rooms are available in fifteen-minute intervals on a first-come, first-served basis. 
9. Unwanted reservations must be canceled as early as possible. Three cancellations or no-shows within a calendar year will result in the forfeiture of Meeting Room privileges.
10. Patrons are expected to leave Meeting Rooms upon completion of their reservation.
11. Meeting Rooms are to be used “as is,” meaning that the library is not responsible for setting up, rearranging, or taking down furniture for groups using the rooms. Each group should allow enough time to set up and take down all furniture.

Patrons must adhere to our Patron Rules of Conduct policy and General Use of Library Meeting Rooms Policy. Below is an abbreviated list of rules of use.

1. Capacity is limited to 80 people in the Meeting Room and 20 in the Board Room.
2. Responsibility for the room lies with the patron who reserves the room.
3. The library does not provide technology support or equipment.
4. The library does not provide equipment, such as projectors, microphones, CD players, coffee pots, easels, markers, pads, etc.
5. Please close doors to avoid disturbing others and keep conversations at a respectful volume.
6. Failure to abide by the policies and rules established here will result in suspension or termination of an individual’s Meeting Room privileges.